Facilities Enhancement Request (FER)

	The Facilities Enhancement Request (FER) form is required whenever a school or department proposes and funds its own facility improvements. Submitting an FER ensures that all projects comply with District, State, and legal standards. CLICK HERE to begin your FER Form on Informed K-12 Important: Repairs only? Submit a WorkOrder through Facilitron instead. Questions? Call us at (714) 480-5349.
	Annual FER Deadlines: September 1: Last day for FER approval if architectural services are needed. February 1: FER form submission deadline to allow time for contractor quotes. Early March: All FERs must be approved (same as Purchasing requisitions deadline).
	Download the FACILITIES SOLUTIONS GUIDE or use this FER Quick Guide below!

How to Complete an FER:
Learn how to fill out your FER via steps below, or click here, for video instructions.

Step 1: Propose the Enhancement
Provide:

• Who: Initiator’s Name and Contact Info

• What: Description of project + attach photos, diagrams

• When: Any deadline evidence (optional)

• Where: School/site location + attach map

• Why: Problem you are trying to solve (not the solution)

• How: Estimated cost, budget account string, and funding source

Vendor quotes: If available, attach now. If not, Facilities Planning will assist.

Step 2: Admin Review & Optional Step 3: Director/Manager Funding Approval
Principal/Site Administrator signature required.
Director/Manager approval needed if funding fully or partially from department/site.

Step 4: Facilities Planning Review
Facilities Planning Tech will review scope, site visit notes, assign M&O supervisor, and update the budget.

Steps 5-9: Final Endorsements & Approval
Review by:

• Associate Superintendent/Chief Business Officer (CBO)

• Construction, M&O, Visual and Performing Arts (if applicable)

• Director of Planning or Cabinet Member (Final Signature)

Once approved, your request becomes an official Project — only then may purchase orders and construction work begin.

FER Routing Process (Informed K-12 Workflow)

✅ FER Required for Projects Such As:

• TVs, cameras mounted to walls/buildings

• Power/data outlet work

• Murals (with VAPA review)

• Accent wall painting, wall removal/additions

• Fencing/gate modifications

• Play structures, shade structures, storage bin installation

• AC installation where no AC existed

• Access control upgrades (keyless entry)

🚫 FER Not Required for Routine Items:

• Routine maintenance (submit a Facilitron WorkOrder)

• Hanging posters or banners by Logistics

• Basic furniture purchases (unless it affects safety/accessibility)

🛑 Reminder:

No design, purchase, or construction work may begin until the FER is fully approved.

Questions? Please contact Facilities Planning at (714) 480-5349.