Welcome to the Attendance Department!

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    2024-2025  ATTENDANCE
    ATTENDANCE OFFICE HOURS: 7:30 AM – 4:00 PM (714) 567-4936
    ATTENDANCE LINE: (714) 567-4932 (voicemail available 24/7) 

                                                                                           You will need the following information:

                                                                                           Name of Parent/Legal Guardian

                                                                                           Student's name

                                                                                            I.D. number 

                                                                                            Date of birth

                                                                                            Reason for absence

    PROCEDURE FOR VERIFYING ABSENCES (full day/partial day):
           *IT IS THE RESPONSIBILITY OF PARENTS/GUARDIANS TO VERIFY THEIR STUDENT’S ABSENCE ON EACH DAY OF AN ABSENCE

    When an absence is absolutely necessary, follow steps to clear it properly. For instructions, please go here.

  • FULL DAY ABSENCE 

    • Call Attendance Line at (714) 567-4932 before, on the day of, or up to 72 hours after the absence
      • Include: Student’s first and last name (spelled out), date of absence, reason for absence, student ID, grade and parent/guardian contact phone number.
    • Write a note that either parent or student can drop-off at the Attendance Office before, on the day of, or up to 72 hours after the absence.
      • Include: Student’s first and last name, date of absence,  reason for absence, student ID, grade, parent/guardian signature, and parent/guardian contact phone number.
    • Submit by fax at (714) 567-4975 or in-person a medical/dental note before, on the day of, or up to 72 hours after the absence.
      • Include: Student’s first and last name, date of absence, and reason for absence on medical or dental stationary that includes the practice name, address, and phone number.
    • Medical or dental notes from family members can be used to verify absences, but not to excuse absences.

    PARTIAL DAY ABSENCE

    • Arriving late - Any student that arrives late to school needs to check-in with the Attendance Office to obtain a tardy/absence re-admit slip before going to class.
      • Call Attendance Line at (714) 567-4932 on the day of or up to 72 hours after the date of the tardy.
        • Include: Student’s first and last name (spelled out), date of tardy, reason for tardy, student ID, grade, and parent/guardian contact phone number.
      • Write a note that student can turn in when they check-in with the Attendance Office.
        • Include: Student’s first and last name, date of tardy, reason for tardy, student ID, grade, parent/guardian signature, and parent/guardian contact phone number.
      • Submit by fax at (714) 567-4975  or in-person a medical/dental note on the day of or up to 72 hours after the absence.
        • Include: Student’s first and last name, date of absence, and reason for absence on medical or dental stationary that includes the practice name, address, and phone number.
    • Medical or dental notes from family members can be used to verify absences, but not to excuse absences.
    • Leaving early – Any student that needs to leave campus for any reason throughout the school day needs to properly check-out before leaving. Not checking out properly will result in the student being marked truant in their classes.
      • Write a note that the student can turn in to the Attendance Office on the day that the student needs to leave early and obtain an off-campus permit to leave.
        • Include: Student’s first and last name, date, time that they need to be released from school, reason for leaving early, student ID, grade, parent/guardian signature, and parent/guardian contact phone number.
      • Sign student out at the Attendance Office. Please allow 10 – 15 minutes to allow a student aide to deliver a call slip requesting that your student be released from class.
      • Release from health office – If a student becomes ill or injured during the school day, the student must check-out through the health office to be excused from school.
      • A parent phone call to verify a student absence after they have left campus in the middle of the school day without checking-out will not excuse an absence.

    Parent Portal
    All parents have to actively use the Parent Portal to closely monitor student’s attendance record. For instructions, please go here.

    Closed Campus
    The parent/guardian (or his designee) must come in to sign, present an official ID, and pick up the student from the office. No student is to leave campus before the end of the school day without office approval.

     
    Saturday School (WIN Program)
    Attending one Saturday School allows the student the opportunity to clear up one full-day-absence. The responsible student signs up for Saturday School. In addition, Saturday School is assigned to students with excessive or chronic absences on their record.

     

    Reasons for Absence
    Illness, Medical (quarantine or hospitalization), Health Appointment (not contagious and not hospitalized; usually not an all-day absence), Death of a parent, sibling, grandparent, or member of the immediate household (limit is one day in state and three days out of state), Justifiable (court appearance; religious observance limited to 4 hours per semester; custodial parent of a child who is ill or has a health appointment during school hours; personal), Unexcused (absence not verified in a timely manner), and Truancy.

    TYPES OF ABSENCES

    Chronic Absences
    Absent more than 10% of the time; includes all types of absences.

    Excessive Absences
    More than eight days of absence cumulative in the entire school year for any reason that is not hospitalization.

    Make-up Work
    For all absences except truancy/unexcused, a student is permitted to make up the work missed, provided that the student or parent makes arrangements with teachers. It is the parent/student's responsibility to make these arrangements. Student shall submit make up work within the deadlines set by the teachers usually a time period not to exceed the total number of days absent.

    Normal Attendance
    Zero to four days of absence cumulative in the entire school year.

    Students who are successful have normal attendance. This includes all absences. Strong attendance promotes learning and a sense of personal responsibility in the student and it is imperative for academic achievement.

    Perfect Attendance
    No absence to any class.

    Punctuality
    Students are expected to be in their assigned seats ready to work when the tardy bell rings. If a student is detained by a staff member, the student must obtain a written pass from that staff member. If a student is tardy to class after teacher warning and parent contact by the teacher, the student will be subject to the consequence provided by the teacher. Punctuality is a behavior or conduct concern.

    Truancy
    Absent or tardy in excess of 30 minutes to any class during the school day without a valid excuse.

    Unexcused
    Any absence not verified in a timely manner (within 72 hours of the absence). The unverified absence will be recorded as unexcused for the remainder of the school year. Unexcused absences are counted together with the truancy absences.

     

    COMPULSORY EDUCATION LAW

    Due Process
    Parents of school-age children who receive the First Notification of Truancy Letter or the Excessive Excused Absences Notice #1 are required to attend a meeting at the school with the Principal Designee. Parents who receive the Second Notification of Truancy Letter will have their child’s attendance reviewed by attendance staff or by the district attorney. Parents will be mailed a District Attorney Letter along with the Second Notification of Truancy. These parents will be required to attend the general conference with the District Attorney at a designated site.

    Mandatory Attendance
    Students are expected to attend school every day. Education Code 48290 sets out the basic authorization for the County District Attorney to hold parents accountable for their school-age children’s attendance.

    Notification Letters to Parents
    The School District Office mails home three types of notification to alert parents of an attendance problem and urging parents to take corrective action. The types of notification are Tardy Letter, Excessive Excused Absences Letter, and Truancy Letter.

    School Attendance Review Board (SARB)

    Any student with habitual truancy or excessive absences or chronic absences will be considered for recommendation to the School Attendance Review Board. If the student continues to miss school after the SARB Hearing, the matter is referred to the courts. Court can then use penalties or other measures to seek compliance with compulsory school attendance.

    Timely Notification of Absence (Verification, Explanation by the parent/guardian)

    Parents shall notify the Attendance Office on the same day of the absence to report the student’s absence and verify all absences no later than 72 hours after the absence either in person, by telephone at the Attendance Office line, by Attendance Fax, or by making sure the student brings in the parent note and/or official documentation to the attendance office no later than 72 hours after the absence. Also, students must turn in their Activity Release Slip for School Field Trip or School Activity to the attendance office no later than a day after the event. The office staff updates the attendance record based on the timeliness.