Frequently Asked Questions

Absences

Question

Answer

How many sick days do Employees earn?

Employees earn one sick day for each month of service.

A month of service is at least 75% of the working days.
For those who work 50% or more, but less than 75% of the working days in a month, they shall earn 1/2 sick day.

For example, 9.5 calendar employee will earn 9.5 sick days per school year.

(CSEA CBA Articles: 7.2.2.1, 7.2.2.1.1, 7.2.2.1.2) (SAEA CBA Article: 7.6.7)

Can sick days only be used for when I am sick?

Employees are allowed to use sick leave for the purpose of:

Type

Description

Personal

Necessity

(PNE)

Beyond employee’s immediate control, presents unavoidable conflict with duty hours and has no reasonable alternative.

Maximum of 7 days per school year for Classified employees.

Maximum of 8 days per school year for Certificated employees.

Family Illness

Child, spouse, parent/step-parent.

Maximum of 6 days per school year.

(CSEA CBA Articles: 7.2.7, 7.2.8.10)

Where can I view my sick and vacation days?

Employees can view their sick and vacation entitlements in Frontline by visiting: https://login.frontlineeducation.com/

Once logged in, employees will select: Account → Absence Reason Balances

View who to contact for assistance with Frontline

What do the different Absence Reason Balances mean?

There are a variety of absence reasons in Frontline but only the balances named SICK and VACATION should be used when determining your balances.

SICK

Sick Employee Illness
Sick Adjustment	Additional days earned; example: summer school
Personal Necessity Emergency (PNE)	7 days max for CL 8 days max for CE
Sick Family Illness	6 days max for CL and CE

VACATION

Vacation Adjustment	Additional days earned; example: summer school
Vacation Carry Over	Vacation days carried over from previous school year
VacNew Allotment	Vacation days earned in current school year

Direct Deposit

Question	Answer
How do I change/update my direct deposit?	To change your direct deposit information, complete the Payment Option Authorization Form and submit the to our office. Please note that this change cannot be done electronically (email/fax) and must be submitted in-person or through the mail. It is important to read the form in its entirety to ensure your request in processed accurately. Incomplete forms will not be processed without notification to the employee.

Question

Answer

How do I change/update my direct deposit?

To change your direct deposit information, complete the Payment Option Authorization Form and submit the to our office. Please note that this change cannot be done electronically (email/fax) and must be submitted in-person or through the mail.

It is important to read the form in its entirety to ensure your request in processed accurately. Incomplete forms will not be processed without notification to the employee.

EIS

Question	Answer
I’m trying to register and my ID number is not working. What do I do?	Login to the Staff Portal to view important information about how the register for the EIS System.
What email address can I use when I register?	Only personal email addresses can be used when registering your account. OCDE does not permit the use of District emails (@sausd.us) or any school emails ending in .edu (@xyz.edu).

Question

Answer

I’m trying to register and my ID number is not working. What do I do?

Login to the Staff Portal to view important information about how the register for the EIS System.

What email address can I use when I register?

Only personal email addresses can be used when registering your account.

OCDE does not permit the use of District emails (@sausd.us) or any school emails ending in .edu (@xyz.edu).

Forms

Question	Answer
Where can I view my paystubs and W-2 forms?	To access paystubs, employees are required to complete a registration process on the Employee Information Systems (EIS). There is a user-friendly Quick Start Guide accessible directly on the payroll website to assist with the process. Login to the Staff Portal to access the EIS Website.
How do I fill out a W-4 and DE-4 form?	We are unable to assist with the completion of your W-4 and DE-4 forms. For guidance and support in correctly filling out these forms, we recommend visiting the official IRS website or consulting with a qualified tax preparer or professional. It is important to read the form in its entirety to ensure your request is processed accurately. Incomplete forms will not be processed without notification to the employee.

Question

Answer

Where can I view my paystubs and W-2 forms?

To access paystubs, employees are required to complete a registration process on the Employee Information Systems (EIS). There is a user-friendly Quick Start Guide accessible directly on the payroll website to assist with the process.

Login to the Staff Portal to access the EIS Website.

How do I fill out a W-4 and DE-4 form?

We are unable to assist with the completion of your W-4 and DE-4 forms. For guidance and support in correctly filling out these forms, we recommend visiting the official IRS website or consulting with a qualified tax preparer or professional.

It is important to read the form in its entirety to ensure your request is processed accurately. Incomplete forms will not be processed without notification to the employee.

Pay

Question

Answer

How are Classified Employees paid?

Employee Type	Description	How are they paid?	Example: October 10th paycheck
CL Monthly	4 hours or more per day	Monthly Salary = 1st to end of the month	Pay for the month of September
CL Hourly	Less than 4 hours per day	Hourly Rate = 15th to the 14th of following month	Pay for August 15th – September 14th

Classified Substitutes and Extra Duty/Overtime Hours:

Paid based on the pay period, which runs from the 15th of the month to the 14th of the following month.

When are Classified Employees paid?

Classified employees receive their regular paycheck on the 10th of the month. Additionally, employees who earn a monthly salary are set up for an advance payment on the 25th of the month, which is approximately 30% of their net pay. It is important to note that this is a fixed amount and not tied to any hours worked.

To clarify the process, you will receive your 25th paycheck as an advance, and the remaining portion of your salary will be paid on the 10th of the following month.

If you prefer not to receive an advance check on the 25th of the month, you have the option to cancel it. To do so, please email your payroll technician.

Timecards

Question	Answer
When is my timecard due and when will I get paid?	Certificated timecards are normally due by the 11^th of each month and are paid at the end of the month. Classified timecards are normally due by the 16^th of each month and are paid on the 10^th of the following month. Please see the Payroll Pay Period and Due Dates for detailed information.

Question

Answer

When is my timecard due and when will I get paid?

Certificated timecards are normally due by the 11^th of each month and are paid at the end of the month.

Classified timecards are normally due by the 16^th of each month and are paid on the 10^th of the following month.

Please see the Payroll Pay Period and Due Dates for detailed information.

In This Section

Payroll

Absences

Direct Deposit

EIS

Forms

Pay

Timecards

Contact Us