• Facilities Use Guidelines

    The staff and crew of the Forum will work hard to make sure that your experience is the best we can provide. In order to uphold our professionalism we ask that you cooperate with certain guidelines for using our facilities. This will ensure that your event will go smoothly while maintaining the facilities for future generations to enjoy. Thank you for your cooperation and please feel free to ask questions from our qualified staff.

    Food & Drink 

    Since our theater is newly reconstructed we like to encourage visitors to keep food and drink outside of the Forum. If you do wish to have catering services we can recommend the use of the attached classroom (room 219), the backstage area, or immediately outside the theater. In most circumstances we may allow bottled water.
     

    Equipment

    In order to accommodate your technical needs please briefly note the purpose of your event and equipment needs on our facilities request form or submit requests to the stage manager, (714) 569-6300 extension 63490. In the follow up process we will ask you about your equipment needs. Please make sure that you are as specific as possible so that we can reserve the necessary equipment for your event. You may also receive a stage plot to indicate where you would like to have equipment set up for your event.
     
    To help us prepare we ask that you make your requests in as far in advance as possible. For administrative purposes we may need up to two weeks to process requests, however a minimum of 72 hours notice will help us ensure that  things go smoothly for your event. If you would like to use your own equipment, please let us know what connections you will need so that we can be ready for your arrival.
     
    Please do not power off or make adjustments to equipment before, during, or after the event without the assistance of our staff. We try to set up equipment according to the needs of each event and making any alterations may affect the ability of our staff to assist your during the event.
     
    Microphones: if you are using audio reinforcement during your event please keep the following in mind:
    • Hold the microphone close to your mouth and speak clearly. The microphone should be placed at the same level of your chin so that the audience can see your face while obtaining the best volume and clarity. As you move the microphone away you will experience reduced volume and clarity while increasing the risk of feedback.
    • Please do not turn off the microphone. Our staff will be in control of the microphone from the control booth and making changes may interrupt or confuse subsequent speakers.
    • Please refrain from tapping the microphone with your hand or finger. This may damage the internal components of the microphone. A good way to test the microphone is to say a few words or blow gently onto it. 
    • Please use the microphone stands provided and avoid setting the microphone on the floor, chairs, tables, or other surfaces. The microphone stands provided will ensure that the equipment does not get damaged by dropping, being stepped on, or other common mistakes that may also affect your event
    • Avoid pointing microphones directly at speakers or standing in front of speakers. This may cause feedback
    • If you need assistance with the equipment our staff will be on hand to help you.
     

    Media

    Please provide copies of any media you would like to play at least 12 hours ahead of your planned event. This will give us ample time to test your presentation and make necessary adjustments. Otherwise we may not be able to guarantee your presentation will work with our equipment.
     
    For music, we prefer high bit rate MP3s (320 kbps) or comparable file types (such as Apple's AAC/MP4 format). For your convenience you may submit files on CD, Flash Drive, or file sharing websites. If possible, sending a complete collection of music for the entire event along with a program or schedule of events will help us organize files and streamline your presentation. CD playback is possible, but may result in programming delays.
     
    Video or PowerPoint files may also be submitted ahead of time in various formats. For video, please ensure that burned DVDs are finalized. Files on flash drives or external hard drives should work with Windows systems. We do not, at this time, have the proper connections for Mac Books or other Apple products, however if you can supply your own adapters we will gladly assist you in connecting your Apple equipment to our systems.
     

    Tips for using PowerPoint:

    By avoiding these five things you can improve your impact on any audience. The main goal of a PowerPoint is to provide reinforcing information to you, the presenter, and allow you to reach people in ways that help them understand. Simply stated, you should make your presentation clear and concise so that people don't lose interest, get confused, or feel patronized. The five tips are...
    • Reduce Information - nothing will undermine your presentation faster than too much information. Long paragraphs, multiple photos, animations blinking on and off... we are all busy and our minds are so cluttered that we easily become distracted. Make your point quickly and as simply as possible and you will see greater retention. Plus it will make creating presentations faster helping you meet your deadlines. Concentrate on headings and subheadings - just enough information to help your audience follow along with the points you are trying to make - and avoid reading out loud from a slide
    • Avoid Flashy Animations - it is tempting to make use of PowerPoint's wide range of animation tools to jazz up your presentation, but these tend to be a distraction that causes audience members to miss key points of your presentation. If you must use animation be sure to time your statements so that they do not overlap with the animations or risk losing your audience's attention
    • Use Imagery - People tend to remember better when images are used to communicate key ideas; therefore, reinforce statements and liven up your presentation by using high quality images. Remember to keep it simple by using no more that two images on one slide; t is probably better to use one image per slide
    • People Are There To See You- often people tend to use PowerPoint as a crutch, but this undermines the value of a speaker; your ability to keep people engaged will reinforce your authority as an expert in the subject which you are speaking about and build rapport with the audience as you talk; be sure to walk around occasionally, refer to the screen when making a vital point, look people in the eyes and speak clearly; it is good to practice these public speaking tips regularly, because your audience should feel a connection with you, not your PowerPoint
    • Lastly, Pace Yourself - especially if you are covering complex subjects; give people ample time to absorb and understand your message by counting one or two beats between statements; more importantly, make sure that you are prepared by rehearsing your presentation and are confident that you can convey your message without the PowerPoint if need be; this will reflect confidence to your audience and give you piece of mind should equipment fail
    Should you have additional questions regarding the Forum's policies, please contact the school's administration which can be reached through the main line; (714) 659-6300.